Description

Operations Assistant Job Description

Spokane International Academy is seeking a passionate Operations Assistant. The Operations Assistant will work closely with administration and students, provide supervision of students throughout the day, and will assist with breakfast, lunch, and attendance tracking. The SIA Operations Assistant should exhibit attributes that allow them to facilitate learning for our students in a way that inspires them to become leaders equipped with the skills our community needs in the future by challenging them academically and in the development of their character. The Operations Assistant is a member of the school’s operations team and reports directly to the Director of Operations.

FTE: 1.0

Hours per Day: 8

Typical Hours: Monday - Friday, 7:30 am - 4:00 pm

Major Responsibilities:

1. Operations and Administrative Support

Cross train with office staff to ensure coverage if needed
Greet visitors, answer phones etc.
Assist administrative staff with a variety of tasks as needed, including organizing, filing, etc.
Assist with custodial duties when necessary
Support any day-to-day operations needs in the building, as necessary

2. Breakfast/Lunch

Check in students using a computer system for breakfast/lunch and maintain required reports for auditing purposes
Track student breakfast/lunch accounts using both manual and computer systems
Help manage and supervise students as they wait in the breakfast/lunch line

3. Transportation

Serve as the bus liaison for the main office
Maintain the student bus list
Ensure that parents are contacted regarding late pickups on campus and at school bus stops

4. Health Room

Supervise, facilitate, and record health room visits
Maintain health room logs in Skyward
Receive training from and communicate with the School Nurse for all health/allergy related
issues and immunization requirements.

Respect the confidentiality of records and information regarding students, parents, and teachers
in accordance with accepted professional ethics, and state and federal laws.

5. Attendance

Reconcile attendance, using a computer system and maintain reports for auditing
Call families to confirm absences as necessary
Track and record late arrivals/early pickups using manual and computer systems
Respect the confidentiality of records and information regarding students, parents, and teachers
in accordance with accepted professional ethics, and state and federal laws.

6. Enrollment and Scheduling

Provide support and guidance for families as they enroll their students into SIA.
Manage all of the processes related to on-site school registration and enrollment
Work with Curriculum Director to create student schedules

7. Other duties as assigned

Hiring Process

Spokane International Academy will invite select candidates for interviews. Interviews will

continue until the position is filled. Hiring is contingent upon successful completion of

employment verification and hiring process.

Benefits:

•  State Employees Benefits Board (SEBB) plans available for insurance (for employees working over 630 hours in a year):
• Dental and vision provided at no cost to employee
• Affordable premiums on other SEBB insurance through multiple plan options (medical, AD&D, life, LTD, and more)
• Insurance plans include:
  • Medical: Kaiser Foundation Health Plan of Washington, Premera Blue Cross, or Uniform Medical Plan (UMP)
  • Dental: DeltaCare, Uniform Dental Plan, or Willamette Dental of Washington, Inc.
  • Vision: Davis Vision, EyeMed Vision Care, or MetLife Vision
  • Other: Basic Life Insurance, Basic Accidental Death and Dismemberment
    • (AD&D), Basic Long-Term Disability, Medical Flexible Arrangement
    • (FSA) and Dependent Care Assistance Program (DCAP). SEBB also offers supplemental life insurance, accidental death and dismemberment
    • (AD&D) and additional long-term disability for an additional charge.
• School Employees' Retirement System - SERS
  • Choice of defined benefit or defined contribution plans under SERS program
• Leave:
  • Sick leave: Up to 7 days per year (assuming FTE 1.0, will be prorated based on contract length)
  • Personal leave: Up to 3 days per year (assuming FTE 1.0, will be prorated based on contract length)
•  Holidays off (unpaid)
•  Detailed information can be found here: SEBB / DRS 

Non-discrimination Statement:

Spokane International Academy does not discriminate in any programs or activities on the basis

of age, sex, race, creed, religion, color, national origin, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, the presence of any sensory,

mental, or physical disability, or the use of a trained dog guide or service animal and provides

equal access to the Boy Scouts and other designated youth groups. The following employee has

been designated to handle questions and complaints of alleged discrimination: Civil Rights, Title

IX, and Section 504 Coordinator: Jacqueline Pariseau, 509-209-8730,

pariseau@spokaneintlacademy.org; Address: 777 E Magnesium Rd. Spokane, WA 99208
 

Requirements

Minimum Qualifications:

• Fingerprint Clearance Required
• Experience in using educational technology for professional use and to increase student
• learning outcomes including: Projectors, document cameras, laptops, Google Drive, and online educational programs.
• Excellent communicator, able to articulate the vision and strategic mission of the school and work collaboratively with families, teachers, administration and board of directors.
• Experience working with students from diverse backgrounds including varying socioeconomic, cultural and linguistic backgrounds.
• Demonstrates dynamic, positive qualities and personal characteristics necessary to build trust and effective working relationships with staff, parents, and students.
• Experience that involves working to create a positive school culture.
• Passion for Spokane International Academy’s mission, matched with a strong work ethic.

Preferred Qualifications:

• Experience in charter schools and/or urban education
• Ability to communicate in language(s) other than English

Supervision

This position works towards a common operational goal and reports directly to the Director of Operations.